Online board meetings are virtual ones which use a dependable video conference software. The meetings can be conducted at home or from other locations with internet access. Meetings like these offer many benefits such as improved governance for nonprofits, more efficient meetings times and increased diversity of participants.
When you’re considering using online board meetings the first thing you must do is double-check local laws and regulations and with your mission-driven organization. They are generally prohibited by the internal policy of certain mission-driven companies and organizations, and may be illegal in specific states or regions.
Participants should ensure whether their equipment is functioning properly prior to attending a virtual event (computer headsets, microphones, and computers). The meeting organizer should set up an agenda and invite all attendees www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments/ to participate. They should attach a copy the agenda to the invite to the calendar so that everyone is informed and can add notes, comments or feedback before the meeting time. This will streamline the meeting and increase participation.
Board members should adhere to the rules of online meetings during the meeting by turning on their camera and only speaking when they are requested to do so. The chair of the board should invite volunteers to lead the discussion and choose an official notetaker. The board chair should also make quick check-ins to ensure that everyone is on the same page and is on the same page.
Once the meeting is over it’s important to follow-up with any deadlines and actions that were assigned in-person or on the online board platform. This will ensure accountability and allow board leaders to reach out to board members who aren’t fulfilling their duties.
