https://indexdataroom.blog/streamlining-manda-due-diligence-the-power-of-virtual-data-rooms/
The board meeting is a great opportunity for your company’s board to gain from the knowledge as well as the perspective of Important People. If you let them spend their time reading reports, filling out formalities and discussing procedural issues your board will leave the meeting with less than it could have.
The most efficient board meetings are those that are productive and include specific actions. To make your meetings as efficient as you can take these steps:
Before your meeting, gain a good knowledge of the schedules of your board members. Utilize a tool such as Doodle to find the most popular dates that are available in the calendars of your board members. After you’ve found the most convenient time, you can reach out to those who manage their own schedules directly and ask them to confirm their availability.
Start the meeting by giving brief introduction to the meeting’s focus and the most important input that is sought. This will include a review of the highlights from the call prior to the meeting and the board’s agenda.
Give your department heads and committees the time and space they need to share important reports and updates. This will keep the board informed and current. Be aware that the board might need to revisit and debate topics which were not addressed at the previous meeting. It is recommended to designate a point person within your team to ensure these issues are dealt with following the meeting. The board should also determine any important next steps. The decision should be clearly outlined in the minutes, with an end date and expectations for each item.
